Archiving is a digital preservation that can be seen as the set of processes and activities that ensure the information that now exists in digital formats is backed up and distributed to guarantee continued access for the long term. The digital content of the journal is precious and measures are in place to ensure its current accessibility and long term preservation. The preservation policy includes the following steps

Date Backup and Redundancy: Ensuring Multiple copies of digital content are created and stored in separate, secure locations. This minimizes the risk of data loss due to hardware failure, cyber attacks, or other disasters. Backup copies should be regularly updated to reflect the most recent versions of the content.

Format Migration: Regularly migrating digital content to current, widely accepted file formats that are likely to remain accessible in the long term. As Technology evolves older formats may become obsolete, so it’s important to transition content to never, more sustainable formats.

Metadata creation and Maintenance: Developing comprehensive metadata to describe digital content, including its origin, format, context and usage. This ensures that digital assets are discoverable searchable and properly understood over time, especially as technology changes.

Access Control and Authentication: Establishing strict policies around who can access the digital content, including authentication measures to ensure that only authorized individuals can make changes or retrieve the information. This preserves the integrity and confidentiality of the content.

Regular Audits and Checks: Periodically checking the digital archies for file integrity, bit rot, or degradation of content. Auditing the preservation strategy ensures that the content remains intact, readable and usable.

Preservation Storage Infrastructure: Implementing secure and stable storage solution, such as cloud services or dedicated digital preservation servers, designed to handle the long term storage of large amounts of data. These systems should be capable of scaling and evolving as technology advances.

Legal and ethical considerations: Ensuring that the preservation of digital content complies with legal and ethical standards, including copyright laws and privacy regulations. It’s crucial to establish clear policies for ownership and rights management of the digital materials.

Collaboration with Other institutions: Collaborating with libraries, archives, museums and other organizations involved in digital preservation. Sharing knowledge. Best practices and resources can improve the long term accessibility of digital content.

Public Access and Distribution: Ensuring that the preserved content remains accessible to users, either thorugh open-access repositories, subscription models, or partnerships with digital content distributors, This step ensures that the content can be retrieved in the future when needed

Ongoing Research and Adaptation: Staying updated on new preservation technologies, strategies, and challenges, Digital preservation is an evolving field, so continuous research into new methods and tools in essential to ensure the longevity of archived materials

By following these steps, the preservation policy aims to guarantee that digital content remains accessible, reliable and usable for future generations.